Setting up electronic signature and encryption for emails
General information
Any email in Microsoft Outlook can be encrypted and signed with an electronic signature.
The presence of an electronic signature makes it possible for the recipient to understand that the letter came from the sender, and it was not replaced during the sending process.
In addition, the electronic signature guarantees the integrity and immutability of the message.
Encryption during transmission helps protect your emails from unauthorized reading during transfer.
A special certificate is required to sign an email with an electronic signature and encrypt it.
It is better to save this certificate on a token.
The setup process consists of two steps:
1) Creating a certificate and saving it on a token.
2) Selecting parameters in Microsoft Outlook.
Step 1. Creating a certificate and saving it on a token.
To create a certificate and save it on a token:
1) Click Start and select Execute.
2) In the window Execute enter "mmc" and click OK.
3) In the window Console[number] select: File - Add or remove a snap-in.
4) In the window Adding and removing snap-ins in the list Available snap-ins click on Certificates.
5) Click on Add.
6) In the window Certificate Manager snap-in, set the switch to My User account and click Done.
7) In the window Adding and removing snap-ins, click on OK.
8) On the left side of the window called Console[number] click on: Certificates - Personal. The Certificates folder will be displayed.
9) Right-click on the name of this folder and verify the item: All tasks - Request a new certificate.
10) In the window Registering certificates, click on Next.
11) Check the box Aktiv Smartcard User and click on Application.
12) Enter the PIN code of the token and click on OK.
13) Click on Done. As a result, the certificate will be created and saved on the token.
After that, you need to select the parameters for signing and encryption in Microsoft Outlook.
Step 2. Selecting parameters in Microsoft Outlook.
To select all the necessary parameters for working with electronic signature and encryption:
1) Connect the token to the computer.
2) Open Microsoft Outlook.
3) In the main window of the program, select the File menu item.
4) Select the Parameters menu.
5) On the left side of the window called Outlook Settings select Security Management Center and click on Parameters of the security management center.
6) In the left part of the window called Security Management Center, select Email Protection and click on Parameters.
7) In the window called Changing the security setting next to the field Signature certificate click on Select.
8) In the window for selecting certificates, click on the link More options.
9) Click on the name of the required certificate and click OK.
10) In the window called Changing the security setting next to the field Encryption certificate click on Select.
11) In the window for selecting certificates, click on the link More options.
12) Click on the name of the required certificate and click OK.
13) In the window Changing the security setting, click on OK.
14) In the window called Security Management Center, click on Publish in the global address list.
15) Click OK. As a result, all the necessary settings will be selected.
To sign a letter with an electronic signature, when creating it go to the tab Parameters and click on Signe.
To encrypt an email, when creating it go to the tab Parameters and click on Encrypt.
Signing and encryption can be used simultaneously.